TR Courier Payroll Software — Automation Guide | İletmen TekEkran
Key Takeaways
- Courier pay depends on at least five rules: per-package rate, kilometers, overtime, bonuses, advances and deductions.
- Manual calculation takes 2-3 days at month-end and triggers disputes.
- Define rules once in software; payroll runs in one click every month.
- Couriers see daily earnings in their own app — transparency cuts disputes by 90%.
- Excel export to accounting; SGK (Turkish SSI) outputs ready.
Why is courier pay complex?
Courier pay isn't a simple hourly rate. You set a per-package rate, add per-km for long distances, pay a different night rate, give bonuses for hitting package targets, subtract advances, deduct insurance and tax to reach net pay.
At 150 couriers, running this by hand takes two to three days every month-end. One math error and the courier disputes. Arguments erode trust.
Hidden costs of manual calculation
Excel payroll's visible cost is time. The invisible costs add up:
- Refunds or top-up payments from miscalculation
- Management time lost to disputes
- Team trust erosion — "they're underpaying me"
- Errors in tax and social security filings
- Repeated data entry into accounting software
A mid-sized firm can absorb 15,000-25,000 TL monthly in these invisible costs.
Rule-based calculation
In our Courier Software, rules are defined per-courier. Example ruleset:
- Per-package: 15 TL
- Per kilometer: 2 TL
- Night shift (after 20:00): 50 TL/hour
- 10% bonus beyond 500 monthly packages
- Weekend differential: 15%
- Advance: deducted manually
- Insurance: automatic SGK rate
Defined once. GPS tracks kilometers automatically. Order system records package count. Shift hours come from the schedule. All these merge automatically at month-end.
Month-end payroll
When the month closes, hit "generate payroll" in the panel. The system runs rules for each courier. Gross, deductions, net come out. Export to Excel. Push to accounting. Send payroll file to the bank. Total time: 15 minutes.
Savings: 6 hours a week on average. 24 working days a year. Reinvest that into growth.
Transparency builds trust
Couriers see their daily earnings in their own app. Accept an order and the reward displays on screen. End of day, see the total. End of month, already know the payout.
"They're underpaying me" vanishes. Disputes drop 90%. Team trust strengthens. Courier churn falls; trained couriers stay.
Advance and deduction tracking
Give an advance, enter it in the system. Month-end, it auto-deducts from gross. No missed advances, no wrong deductions.
Deduction lines (bike service, helmet cost, insurance share) are defined similarly. Each appears as a line in the monthly P&L. Pull the report anytime.
SGK outputs ready
SGK format expectations matter. Manual calculation can produce format errors that trigger penalties. The system outputs in SGK format. Hand it to accounting; the filing goes straight in.
Multi-criteria analysis
Payroll isn't just pay; performance too. Monthly packages per courier, average delivery time, complaints received — all in the panel. Base bonuses on this data. "Best courier" awards become fair.
Payroll for dealer firms
Dealers can use the same system. Each dealer calculates their own courier pay. Multi-dealer reconciliation drops from 3-4 days to half a day. Your finance team's calendar finally breathes.
Migration from existing software
Using payroll software already? We handle data transfer. Courier list, historic rules, advance balances land in the new system. Parallel run the first month; cut over when results match. Minimum risk.
Conclusion
Courier pay has become too complex for manual math. Automated payroll saves both time and trust. Mandatory above 50 couriers; critical for any firm that wants to grow from 10.